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- SOLUTION : Documents Innova

- SECTOR : Public

Ministry of Science, Industry and Technology Electronic Document, Archive and Process Management System


With Documents Innova, the documentation and work flow processes in the Ministry of Science, Industry and Technology moved to digital environment.

 

Ministry of Science, Industry and Technology (MSIT), which operates in 81 provinces along with its central and provincial organizations, physically monitors thousands of pages of documents created daily. The Ministry needed an Electronic Document and Archive Management System in order to prevent the loss of time occurring when sending documents to different provinces due to the related persons and to do their work quickly, safely and practically.

 

The project, which started with the analysis of the documentation and work flow processes of the MSIT, was completed after the analysis and design studies, in accordance with the TSE 13298 standards as well as the needs of the institution. The unit and organizational structure of the MSIT, user and user information and document flow processes were reflected in the application.

Ministry of Science, Industry and Technology Electronic Document, Archive and Process Management System

Reduced postal costs

The Electronic Document, Archive and Process Management System, which was completed in 2011 and now available to 3000 users, produced 6.200.000 pages and 620.000 documents were scanned and included in the system as of June 2015.

 

With this system, the need to print out approximately 500,000 pages was eliminated as of June 2015. In addition, hundreds of documents made by the institution on a daily basis and sent to its own provincial organization via physical post incurred a huge postal cost, as well as a waste of time. With this project, this kind of additional expenses were prevented.